‍Types of Organizations

• Sport Organizations
  Clubs, teams, leagues, and associations promoting sport participation, skill development, and program registration.
• Arts & Culture Organizations
  Groups focused on creative, cultural, and artistic programs, activities, and experiences within the community.
• Clubs & Groups
  Community-based clubs and organizations offering recreational, social, educational, or interest-based programs for all ages.
• Events
  Local events, fundraisers, festivals, and community initiatives that bring people together through one-time or recurring experiences.‍
• Youth-Focused Organizations
  Organizations providing programs, activities, leadership opportunities, or support services for children and youth.
• Volunteer Organizations
  Groups that rely on volunteers to support community programs, events, causes, and initiatives.
• Recreation and Active Living Organizations
  Organizations offering recreational, fitness, outdoor, or active living programs outside of traditional sport structures.

BOOTH PROVISIONS

Activity Expo Exhibitor Agreement

Please connect with Activity Expo management if you have any specific spacial needs as booth space may vary.
One 8ʼ table, 2 chairs & black table cloth

APPLICATION AND REGISTRATION

• Exhibitor registration now open, closes, February 10, 2027
• Exhibitors wishing to cancel their registration must notify the sport and event specialist immediately
• Exhibitors who do not attend without cancelation may not be invited to future Activity Expo's
• Activity Expo management reserves the right to terminate or limit any demonstrations or displays deemed inappropriate or objectionable due to noise, fumes, exhaust, smoke or are detrimental to the character and nature of the Activity Expo
• Activity Expo management reserves the right to restrict the distribution of printed material for solicitation deemed inappropriate or offensive
• Activity Expo management reserves the right to decline exhibitor spaces & applicants

SPACE ALLOCATION

• Activity Expo management will attempt to accommodate all requests for space but due to limited availability and selection procedures, will not guarantee space allocations and reserves the right to make changes as necessary.
• Requests for access to power must be made in advance as this directly affects the assignment of booth space, power is limited, groups are encouraged to request power early to ensure access.
  • Extension cords are not provided
• Your booth must be staffed at all times unless authorized by Activity Expo management (ie. static, un-staffed display). Exhibitors leaving their booth unattended may not be accepted at the next Activity Expo. NOTE: Activity Expo management is not responsible for the protection of authorized un-staffed booths. Activity Expo management will not be responsible for any damages or loss.
• Transfer of registration is not permitted
• Subletting and sharing of exhibitor space requires prior approval from Activity Expo management. Organizations wishing to 'share' a space can contact organizers for a custom space. This includes distributing other organizations/businesses' promotion material/coupons, etc.
• Exhibitors must contain all materials, demonstrations, and promotional giveaways and activities within the boundaries of their exhibit space; windshield flyers etc. are prohibited
• Policy of the Medicine Hat Fire Prevention Bureau governing displays and exhibits under the Alberta Fire Code will be adhered to
• Heating devices are not allowed and are against fire regulations
• No live animals are allowed in booths, or on the grounds unless authorized

FOOD SERVICES

• Exhibitors wishing to sell/distribute food items require prior approval from Activity Expo management
• No alcoholic beverages are permitted at any exhibitor site
• Public Health Act Food Regulations will be adhered to

MISCELLANEOUS

• Raffle draws are permitted if AGLC license is provided to Activity Expo management. Door prizes and 'swag' giveaways are encouraged.
• Activity Expo management reserves the right to make changes, additions or deletions to event regulations at any time
• Propane cylinders are not permitted within the building
• Smoking is not permitted at any time within the Medicine Hat Mall
• Extension cords are not provided

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Deadline to Register is February 10, 2027